Privacy Notice for New Applicants 

At Wolf Oil, we are committed to protecting your privacy and ensuring that your personal information is handled with care. This Privacy Notice for New Applicants explains how we collect, use and protect your personal information during the recruitment process. We value your trust and are committed to protecting your personal information. Wolf Oil acts as controller of the personal data mentioned in this privacy statement. 

 

1. Information we collect 

We may collect and process the following types of personal data during the recruitment process: 

• Contact Information: This includes your name, address, email address, phone number, and other contact information. 
• CV/Summary: We collect information contained in your CV, including your work history, education, skills and qualifications. 
• Cover letter: If you choose to submit a cover letter, we will collect the information you provide therein. 
• References: We may, with your consent, contact your credentials to verify your qualifications and work history. 
• Interview notes: Information collected during interviews or reviews, such as notes taken by interviewers. 
• Other Information: Any additional information you provide during the recruitment process. 

 

2. How do we collect your personal data? 

We collect personal information directly from you when you submit your CV and documents, correspond with us, or during interviews and assessments. 

Sometimes we obtain information indirectly from: 

• Professional networking sites: We consult professional networking sites such as LinkedIn to obtain relevant recruitment information. 
• Recruitment agencies and headhunters: If we use these, they will share your information with us. 
• Employers and colleagues: We obtain information through references from your current or former employers or colleagues, with your consent. 
• Employees of Wolf Oil: If our staff recommend you. 
• Our Talent Pool: We consult our own database if you have given permission to keep your data for future opportunities. 

 

3. How we use your data 

We use your personal information for the following purposes: 

• Recruitment: To assess your qualifications, suitability and suitability for the position you have applied for. 
• Communication: To contact you about your application and to provide updates on the status of your application. 
• Reference checks: To contact the credentials you provide to verify your qualifications and work history. 
• Background checks: To conduct background checks if required by law and with your explicit consent. 
• Legal Compliance: To comply with applicable laws and regulations. 

 

 

4. Data security 

We take the security of your personal information seriously. We have implemented reasonable technical and organizational measures to protect your data from unauthorized access, disclosure, alteration and destruction. 

 

5. Data retention 

When you join Wolf Oil, your application information becomes part of your personnel file. See our employee privacy statement for more information, which you will receive upon acceptance of the job. 

In the event of an unsuccessful application (or if you withdraw or reject our offer), we will retain your data for one year after the application process in order to comply with legal obligations or defend claims. 

After that year, all identifiable data will be deleted or merged into anonymous metadata for statistical analysis and reporting. This happens unless laws, authorities, or courts prevent it. 

With your consent, we also store your data for our Talent Pool, where we keep it for a maximum of three years, unless you withdraw your consent and we possibly ask for permission again. 

 

6. Your rights 

You have certain rights in relation to your personal data, including the right to access, rectify or delete your data, the right to restriction of processing and the right to data portability. You can also withdraw your consent at any time, if applicable. To exercise these rights or for any questions regarding your data, please contact us at gdpr@wolfoil.com.  

 

7. Sharing Your Information 

We may share your personal information with third parties, including our affiliates, service providers and, if necessary, with legal authorities. We will only disclose your information to third parties for legitimate recruitment and legal purposes. 

 

8. Changes to this privacy statement 

We reserve the right to update and revise this privacy statement if necessary. Any changes will be posted on our website with the updated effective date. 

 

9. Contact details 

If you have any questions, concerns or requests regarding your personal information or this Privacy Notice, please contact us at gdpr@wolfoil.com 

By applying to Wolf Oil, you acknowledge that you have read and understood this privacy statement and consent to the processing of your personal information as described herein.